Receiving Goods with Delivery Docket (Uncosted)

The process of receiving uncosted goods can be summarised as:

• goods are delivered to store on delivery docket
• supplier delivery docket
• warehouse staff – goods receipts
• post uncosted
• supplier invoice
• accounts staff reconcile uncosted receipts
• post costed
• creditor file – invoices.

Technical Tip Warehouse staff usually enter goods receipts for deliveries to the warehouse. These deliveries are receipted against the supplier’s delivery docket. These goods receipt procedures have been extended to include backorder allocation. Any cost variations on the invoice from the supplier and the purchase order are not reflected in the average cost of the item(s). The difference between the invoice cost and the purchase order price are posted to a user-defined Purchase Price Variance account.

To process an uncosted goods receipt (with delivery docket):

1. Create a goods received batch.

Refer to "Creating a New Goods Received Batch".

2. When creating the batch:

• leave the Invoice Number field blank
• enter the slip or delivery docket number from the supplier in the Delivery Docket field.

3. When managing the completed batch, select FILE | POST UNCOSTED.

Refer to "Goods Received - File - Post Uncosted".

You can balance supplier invoices against goods you have already received as uncosted receipts.

Reference For more details, refer to "Inventory - Reconcile Uncosted Receipts".